Thank you for choosing to be a part of the Sewickley Valley YMCA’s Summer Day Camp Program! As we begin the 2023 season, we would like to welcome all of our new families and would also like to extend a great welcome back to each of our returning families. We look forward to providing your child with an exciting summer with memorable moments.
We take pride in teaching the Y Core Values – Respect, Responsibility, Honesty and Caring – while creating a nurturing community that supports your kids’. Our top priority is your child’s safety, and we take this responsibility very seriously. Each camp counselor is thoroughly screened, certified in CPR/First Aid and trained in Child Abuse Awareness before the summer camp season starts.
The Summer Camp Parent Handbook has been created as a reference guide for parents and children. It contains vital information and policies about our program. Please take the time to read and review the entire handbook before the start of camp. If you have any questions, please contact Marc Smith at msmith@sewickleyymca.org.
CAMP FEES, ENROLLMENT & PAYMENT INFORMATION
CAMP TRANSFER
Any transfer(s) must be made by Marc Smith only. If you transfer the camper to another camp prior to seven days before the start of the next session and there is space available to the camp you wish to switch to, the full amount, including the $50 deposit, will be transferred. A switch or transfer of a camper will not occur inside the seven-day deadline. Please do not cancel or switch camps with our camp counselors.
CANCELLATION POLICY
All cancellations must be made in writing or by phone to Marc Smith at 412-741-9622 ext. 103. Cancellations of registration by the parent/guardian must occur by the following date.
- Session A: Monday, May 29
- Session B: Monday, June 12
- Session C: Monday, June 26
- Session D: Monday, July 10
- Session E: Monday, July 24
If cancellation of a camp occurs by the dates above, all non-refundable deposits will be forfeited. This means a $50 deposit for a full or half-day camp and/or a $35 deposit for early/late care cancellation must occur before the closing time of camp (6:30 p.m.) to Marc Smith. After these dates, payment must be paid-in-full regardless of the participant’s attendance. If a camp cancellation occurs, the $50 deposit for a camp and the $35 deposit for early/late care cannot be transferred to the balance of another camp.
PAYMENTS
The remaining balance for each session must be paid in full by the following dates listed below after the first session has been paid in full and
non-refundable deposit for each subsequent session has been made.
- Session A: Paid in full at the time of registration
- Session B: Monday, June 12
- Session C: Monday, June 26
- Session D: Monday, July 10
- Session E: Monday, July 24
REFUNDS
Refunds will not be given. No adjustments will be made for missed or partially attended weeks. When you enroll, you are reserving the time, space,
staffing and provisions for your child, regardless of attendance.
DROPPING OFF & PICKING UP YOUR CAMPER
DROP-OFF & AUTHORIZATION FOR PICK-UP
You may drop off your camper no earlier than 8:55 a.m., a counselor must be present when your child is dropped off. Everyone who picks up a child from the summer day camp must be on the authorization list that is provided by the parent(s)/guardian. Anyone not on the authorization list will not be permitted to pick up a child. Parents, please remember to add yourself to the authorization list.
EARLY & LATE PICK-UP
Camps will always be at their designated pick-up
locations at 1 p.m. and 5 p.m. If you need to pick up your child earlier, come directly to the YMCA front desk so they can locate the appropriate camp. Since the camps have the freedom to roam throughout the Y’s campus during the day, please allow time for staff to locate your child.
If a parent/guardian is going to be late for pick-up, please call 412-741-9622 ext 103 to inform the camp director. The camper may be removed from the camp program if repeated late pick-ups occur. Please respect the pick-up times for staff/safety concerns.
PHOTO ID
A photo I.D. must be shown by anyone who will be picking up children from the YMCA. Anyone who does not have a photo I.D. will not be allowed to pick up a child. Thank you for your understanding of the Y’s strong commitment to keeping children safe.
RELEASE OF A CHILD TO IMPAIRED PERSON POLICY
An impaired condition specifically relates to alcohol, mind-altering chemicals or other medical conditions that render a person unable to operate a motor vehicle and thereby endanger the safety of a child who would be transported by the impaired person.
If in the judgment of the responsible personnel at the Day Camp, a parent or designated person appears to be unable to transport a child safely, the Day Camp to arrange such transportation. If the person is unwilling to provide such alternate transportation, the matter will be referred to the police before the child is released for transportation. Hopefully, the necessity to implement this policy will not arise, but should it, the parent/designated person must be apprised of the policy.
GENERAL CAMP INFORMATION
CLOTHING & SHOES
Please dress children in play clothes. We will be outside as much as possible, so dress for the weather. Suggested dress for a cold and rainy day should include a sweatshirt or jacket and a raincoat.
Remember, any child who is not well enough to go out should not be in a camp that day. Campers must wear athletic shoes daily; jellies or sandals are not permitted; however, closed-toe sports sandals are appropriate. All Camp participants need to be potty-trained. No pull-ups, diapers or training pants will be permitted.
INCLEMENT WEATHER
Rainy day signs will be posted at the entrance of the parking lots. Please be prepared on these days to conduct drop-off and/or pick-up indoors at the Sewickley Valley YMCA. A staff member will be available in the Y lobby to direct you to your child’s camp location.
LOST & FOUND
All items left behind at the end of the day will be placed in the lost and found box located at the Walter J. Brannon Community Activity Center.
LUNCH
Parents are required to send their camper with a healthy lunch. Insulated lunchboxes are highly recommended because refrigeration is not available. Please send your child a refillable water bottle. Kids will take frequent water breaks, and we will refill water bottles throughout the day.
